This policy describes our Privacy and Information handling practices.
AECC refers to (ACN 634 494 778) and its related entities, where applicable.
1. The types of Personal Information that we collect and hold.
2. How we collect Personal Information.
3. The purposes for which the information is collected.
4. The way in which we use and disclose Personal Information.
5. The steps we take to protect and secure the Personal Information we hold.
6. How individuals can access and correct their Personal Information held by us.
The types of Personal Information that we collect and hold
In the normal course of business activities, we will collect Personal Information from you, and this may include collecting some Sensitive Information.
The following are the types of your Personal Information and Sensitive Information that we may collect and hold:
In dealings with AECC
We collect personal details which can include but are not limited to name, postal and email addresses, date of birth, contact details, residency status, education qualifications, employment history, tax file numbers, passport details, information required for visa application and lodgement (including financial and medical information), occupation and professional memberships of individuals:
◦ who enquire about study opportunities or who are applying to undertake a course of study at an educational institution, or an overseas education institution
◦ who engage our visa application services to apply for visas (including student visa, post-study work visa and skilled migration visa applications)
◦ who formally advise/register their interest in being engaged as consultants, or individuals who have been, or are currently, engaged as consultants on projects/programs managed by AECC Service
◦ who register to participate in an event organised, managed or presented by AECC whether in its own right, or under contract for another organisation
This may include copies of documents provided to us as proof of identity – e.g. copies of passport, proof of citizenship or photographs.
It may also include Sensitive Information about individuals in such circumstances as listed below:
• If you order any products from our websites or platforms, we also collect payment details.
• In registering for an event or conference, such as an Expo you may provide Personal Information or Sensitive Information to us for the purpose of attending the event or conference. We use that information for that purpose and may provide information to you regarding our other services.
2. How we collect Personal Information
Personal Information may be collected directly from you or your authorised representative, or may be collected from a third party such as a licensee or representative authorised by us to provide services to you. You may supply your Personal Information to us when communicating with us via social networks and other online channels, e.g. through your Facebook identity or you may directly upload information to our platforms or submit it directly to education counsellors.
We do not collect Personal and Sensitive information unless the information is reasonably necessary for our business functions or activities. We will obtain your consent before collecting any Sensitive Information.
When you deal with us, you will need to identify yourself in order for us to provide our services to you, as such we do not accept the use of pseudonyms.
3. The purposes for which the information is collected
We collect, hold and use your Personal Information so that we can provide our services to you.
Services in our student placement business include for example recruitment, counselling, student placement, visa assistance, English language testing and training, student exhibitions and seminars.
Include but are not limited to services including visa and migration services, health insurance acquisition services, accommodation search services, English testing services.
Collection of your Personal Information allows us to:
• assist you to pursue the opportunity to undertake studies in an education institution within or outside Australia
• assist you in your application for a student visa in Australia including contacting the Department of Home Affairs and other organisations on your behalf to discuss your application
• assist you to further your career after completing your studies at an Australian education institution or an overseas education institution
• provide opportunities to participate in projects/programs as consultants
• inform and provide students, institutions and other clients of developments in the services we provide (including events and opportunities to participate in projects/programs)
• conduct research for statistical, analytical and training purposes
• manage our internal business operations and events and
• respond to your questions.
We provide visa application services for visas including guiding you through the application process and helping you prepare the necessary documents for your nominated visa application. These visa application services not only cover visa applications required for study, but also post-study work and skilled migration visa applications.
Collection of your Personal Information and Sensitive Information (such as information from your medical examination) allows us to:
• provide the Department of Home Affairs (DHA) with all relevant information required for your visa application
• contact the DHA or other organisations on your behalf to discuss or ask questions about your visa application and
• keep you updated with the progress of your visa application and advise you of the outcome of your application.
4. The way in which we use and disclose Personal Information
We will use or disclose your Personal Information only for the purposes for which it was collected. We will use or disclose your information for a secondary purpose only if you have consented or if you would reasonably expect us to do so or as required by law.
We may use your Personal Information for the purposes of our own direct marketing; however we will ensure you have an ability to opt out of future such communications.
Disclosure outside Australia
We may disclose your Personal Information to overseas recipients such as education institutions located outside Australia, overseas visa agencies, English test centres, professional bodies and commercial organisations, or regulatory authorities when you have sought our assistance to apply for study at those institutions or where disclosure is required for verification purposes. As such, the location of these overseas recipients would depend on the specific institutions to which you apply or where such verification is required.
5. The steps we take to protect and keep secure the Personal Information we hold
We take reasonable steps to protect the Personal Information we hold against interference, loss, unauthorised access, use, modification or disclosure, and other misuse.
The steps we take include:
• maintenance of computer technology, people and process-based security measures for example firewalls, network security configurations, use of passwords and other appropriate measures where information is held in electronic form
• regular updates to security systems and configurations to protect our systems from malicious activity
• restriction of access to data to only those staff that need access to carry out our business activities
• training and ensuring that all our employees are required, as a condition of employment, to treat Personal Information held by us as confidential
However, you should be aware that if you submit information to us electronically the internet is not a secure environment. We take reasonable steps to provide a secure channel for receiving information but cannot absolutely protect Personal Information before it reaches us.
When the Personal Information that we collect is no longer required, we will destroy, delete it in a secure manner, or ensure that the information is de-identified in accordance with our information destruction and de-identification policy, unless we are required by law to retain a copy of the Personal Information, or the information is contained in a Commonwealth record.
6. How individuals can access and correct their Personal Information held by us
You have the right to seek access to any of your Personal Information held by us unless there is a valid reason under the Privacy Act for us to withhold the information.
Valid reasons include:
• we have reason to suspect that unlawful activity or misconduct of a serious nature has been engaged in and giving access would be likely to prejudice the taking of appropriate action in relation to the matter or
• giving access would reveal evaluative information generated within us in connection with a commercially sensitive process.
If your personal details change, or you believe the information we hold about you is incorrect, incomplete, or out-of-date, please contact us so that we can correct our records. We will endeavour to respond to you within a reasonable time. If you are still not satisfied with the way your complaint is handled by us, you are entitled to have your complaint reviewed under the Privacy Act.
7. Behavioural Advertising
As described above, we use your Personal Information to provide you with targeted advertisements or marketing communications we believe may be of interest to you. For more information about how targeted advertising works, you can visit the Network Advertising Initiative’s (“NAI”) educational page at http://www.networkadvertising.org/understanding-online-advertising/how-does-it-work.
You can opt out of targeted advertising by choosing to opt out on key platforms including:
FACEBOOK - https://www.facebook.com/settings/?tab=ads
GOOGLE - https://www.google.com/settings/ads/anonymous
BING - https://advertise.bingads.microsoft.com/en-us/resources/policies/personalized-
Additionally, you can opt out of some of these services by visiting the Digital Advertising Alliance’s opt-out portal at: http://optout.aboutads.info/.
8. Your Rights
If you are a European resident, you have the right to access personal information we hold about you and to ask that your personal information be corrected, updated, or deleted. If you would like to exercise this right, please contact us through the contact information below.
Additionally, if you are a European resident we note that we are processing your information in order to fulfil contracts we might have with you (for example if you make an order through the Sites), or otherwise to pursue our legitimate business interests listed above. Additionally, please note that your information will be transferred outside of Europe, including to Canada and the United States.
• the number of page views (or page impressions) that occur on our sites;
• the number of unique visitors;
• how long these unique visitors (on average) spend on our sites;
• common entry and exit points to our sites;
• files downloaded from the site; and
• forms filled in on the site.
If you wish to disable the cookies on this website you will need to follow the steps required for your preferred browser (e.g. In Internet Explorer 10 and 11 this can be found in the Privacy tab under Internet Options).
Updates to this Policy
We reserve the right to amend this Policy from time to time. Any revisions to the Policy will be posted on this website.
Website usage and other information collected on this website
We will not without your prior consent disclose Personal Information collected about you on this website to any other party.
For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by e-mail at legal AT aeccglobal.com or by mail using the details provided below:
Ground Level, 20 Queen Street, Melbourne, VIC, 3000, Australia
If you would like more information on privacy, you can contact us at privacy AT aeccglobal.com